Administrative Assistant - Part time


Experience: 3+ years in customer service and an office/warehouse administration role
Degree Required:  Associates in accounting and/or related experience preferred
Travel:  Not required
Location:  Atlanta, Georgia
Language Requirements: English
Software Requirements: Microsoft Office (Excel, Word, etc.) & SAP
Direct Reports: None
Reporting to: General Manager
Customer Service & Order Management:

  • Quoting, receiving and acknowledgment of customer spare parts and equipment orders. 
  • Preparation of customer order documentation including: packaging, delivery, shipment tracking, etc.
  • Spare parts and service invoicing.
  • Accounts receivable 

Office Management and Support:

  • Purchasing:  Office supplies, new supplier development, internal order management, etc.
  • Vendor management:  Cleaning, office maintenance, etc.
  • Miscellaneous:  Mail receipt and sorting
  • Travel: Hotel/Airlines booking support, cancellations, changes and other
  • Company compliance with all standardized procedures and work instructions
  • Development of additional standardized procedures and protocols as needed


  • Accounts payable
  • Accounts receivable
  • Payments monitoring
  • SAP data entry as needed

Warehouse Management:

  • Receiving of shipments
  • Warehouse organization
  • Customer order picking and packaging of shipments as needed
  • Inventory control and monthly reporting
  • Bi-annual inventory counting
  • Common carrier coordination


  • Collaborate in planning and organizing local trade shows and other industry events as needed
  • Perform business-to-business marketing activities as needed
  • Help to create both digital and print media
  • Help maintain social media presence as assigned

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